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Who we are
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We are RMW LAW LLP. Our full details (including how to contact us) are at the end of the policy.
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What we do
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We are a firm of solicitors, practising in England & Wales.
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The purpose of this policy
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This is our data protection and privacy policy. It explains who we are, whose personal information we process, and why and how we process personal information. If you are the subject of any of the personal information that we process, this policy explains what rights you have, and how to get in touch with us if you wish to do so.
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Whose personal information we process
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We may process your personal data (which we have either obtained from you or from somewhere else) if:
- You are a client or potential client, or you otherwise use our services.
- You own all or a material share of a client or potential client, or other user of our services.
- You work for a client or potential client, or other user of our services.
- You supply goods or services; or you work for someone who supplies goods or services, to us.
- We wish to send you information (for example a newsletter), or advertising, marketing or promotional material.
- You browse our website.
- You interact with us via social media.
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Personal information collected other than directly from you
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Personal information relating to you will normally be collected from you but, otherwise, may be collected from:
- Your employer.
- Third parties with whom we work: for example, business partners or sub-contractors.
- Governmental bodies, regulators, institutions, courts or tribunals.
- Publicly available sources: for example registers of individuals, companies, charities, professionally regulated persons, or sanctioned persons; case reports or judgements or other publications.
- Our websites or apps.
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Personal information that we process
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We may process personal information relating to you as follows:
- Information used to identify you: including your name, address, age date or place of birth, passport details, and other similar information.
- Information used to contact you: including your email address, phone number, or other personal contact details.
- Information relating to the supply of goods or services to us: including information to enable us, or other suppliers of ours, to manage the provision of goods or services; this may include (where relevant) processing any information necessary to enable us to provide or arrange any facilities, resources, insurance, or anything else necessary to enable or assist you to provide goods or services to us.
- Financial transactional information: including information relating to bank, card, or other payment details, and information about financial transactions with us or in relation to the services we provide;
- Marketing information: including your communication preferences and information relevant to events to which you are invited or which you attend.
- Communications information: including technical information relating to your communications with us, such as date and time of calls and emails.
- Information relating to the use of our website or apps: we may collect information on your visits to our website and how you move around different sections of our website; we may keep a record of the content on our website that you have clicked on and use that information to target advertising on this website to you that is relevant to your interests and which we have identified based on content you have looked at; some of this information is collected by cookies, in relation to which see our cookie policy for further help.
An explanation of what information we process relevant to who the personal data relates to is set out below (by category of person concerned).
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The legal basis for our processing of personal information
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We are only allowed to process personal information if we have a legal basis for doing so, which will be one of the following:
- Consent: you have consented to the processing of your personal information (consent must be specific if relevant to special categories of personal information).
- Contract: the processing is necessary for the performance of a contract to which you are party to or in order to take steps at your request prior to you entering into a contract.
- Legal obligations: the processing is necessary in order for us to comply with our legal obligations.
- Legitimate interests: the processing is necessary for the purposes of our legitimate interests, or the legitimate interests of another person (for example, a client).
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If you are a client or potential client, or you otherwise use our services
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We may process:
- Information used to identify you.
- Information used to contact you.
- Financial transactional information.
- Marketing information.
- Communications information.
- Information relating to the use of our website or apps.
Our legal basis for processing this information is: consent; contract; legal obligations; or legitimate interest.
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If you own all or a material share of a client or potential client, or other user of our services
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We may process:
- Information used to identify you.
- Information used to contact you.
- Communications information.
- Information relating to the use of our website or apps.
Our legal basis for processing this information is: legal obligations; or legitimate interest.
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If you work for a client or potential client, or other user of our services
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We may process:
- Information used to contact you.
- Marketing information.
- Communications information.
- Information relating to the use of our website or apps.
Our legal basis for processing this information is: consent; legal obligations; or legitimate interest.
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If you supply goods or services; or you work for someone who supplies goods or services, to us
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We may process:
- Information used to contact you.
- Information relating to the supply of goods or services to us.
- Financial transactional information.
- Communications information.
Our legal basis for processing this information is: contract; legal obligations; or legitimate interest.
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If we wish to send you information (for example a newsletter), or advertising, marketing or promotional material
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We may process:
- Information used to contact you.
- Marketing information.
- Communications information.
- Information relating to the use of our website or apps.
Our legal basis for processing this information is: consent; or legitimate interest.
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If you browse our website
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We may process:
- Communications information.
- Information relating to the use of our website or apps.
Our legal basis for processing this information is: consent; or legitimate interest.
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Sharing of your personal information with third parties
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We may share your personal information with other third parties if appropriate to do so, including:
- Auditors, legal advisors, and other professional advisors or service providers with whom we work, including for the purpose of carrying out client and matter acceptance checks in accordance with legal and regulatory obligations.
- Business partners, suppliers, IT service providers and sub-contractors.
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Disclosure of your personal information to third parties
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We may disclose your personal information to third parties if appropriate to do so, including:
- If we sell or buy any business or assets, in which case we may disclose your personal information to the prospective seller or buyer.
- If we or substantially all of our assets are acquired by a third party, in which case personal information we process may be one of the transferred assets.
- If we are under a duty to disclose your personal information to comply with a legal obligation, or to enforce or apply our contractual terms or other agreements with you.
- To protect our rights, property, or safety or those of our clients or others; including sharing data for the purposes of fraud protection and credit risk reduction and to prevent crime.
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Protection of your personal information
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We use appropriate security measures to prevent your personal information from being accidentally lost, used, altered, disclosed or accessed in an unauthorised way. We limit access to your personal information to employees, agents, contractors and other third parties who have an appropriate business need to access your information. They will process your personal information in accordance with our instructions and are subject to a duty of confidentiality. We have procedures to deal with any personal data breach and will notify you and any applicable regulator of a breach where we are required to do so. If you have a username or a password to enable you to access our website or our apps, you must keep this password confidential and not share it with anyone. If our website links to external sites, then we are not responsible for the privacy policies or the content of those sites.
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Where we process your personal data
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We normally only store and process your personal information in the UK. Otherwise, we may transfer your personal information elsewhere in order to provide our services or fulfil our obligations to you. Unless you have otherwise consented to the transfer, we will ensure that your personal information will only be transferred if it will remain subject to an adequate level of protection in accordance with the legal requirements.
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How long we keep your personal information
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We will keep your personal information for as long as is necessary to fulfil the purpose for which it was processed, including to satisfy any legal, accounting, or reporting requirements.
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Your rights
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You have the right to:
- Be informed about the personal information concerning you that is processed by us, and ask to be provided with a copy of it.
- Ask us to rectify or erase your personal information.
- Ask us to restrict the processing of your personal information.
- In some circumstances, object to the further processing of your personal information (including to its use for marketing).
- Ask us to move your personal information to a third party.
- Withdraw your consent (where our processing is on that basis).
To exercise your rights, please contact us as set out below. Note that you also have the right to Complain to the Information Commissioner’s Office about our processing of your personal information (see www.icoorg.uk).
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Contacting us
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To contact us by email: mail@rmwlaw.co.uk.
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Our details
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Our full details are: RMW Law LLP; a limited liability partnership registered in England and Wales with registered number OC364604; our address is 20 Old Bailey, London EC4M 7AN. RMW Law LLP is authorised and regulated by the Solicitors Regulation Authority (‘SRA’) with registered number 561284.
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